Field Name | Work Code ‘Cover’ Panel Field Description |
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Work Code | Shows a list of work code options. Select the work code that is covering for this work code. People can only use the selected replacement codes. |
Important: In application version 6.8.6+,
and 7.1.2+ display settings for cover feature are as follows:
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Assignment Requirement | A listing of all the possible assignment requirements
for the replacement Person. The person covering the vacancy must
be assigned to a particular area of the organizational structure.
Choices are: Anyone, Nobody, Same Assigned Institution, Same Assigned
Agency, Same Assigned Region, Same Assigned Departure, Same Assigned
Location, Same Assigned Position, Same Assigned Shift, Same Assigned Station,
Same Assigned Unit For example, choosing Anyone allows the user initiating the trade to trade with any qualified person regardless of where they’re assigned to work, whereas Same Assigned Agency allows the working code to be placed on any person assigned to work in the same agency as the person initiating the nonworking half of the work code. |
Required | Select to enforce the person initiating the shift trade to provide a replacement person. |
Important: If this box is not checked the person initiating the shift trade request will not be required to enter a replacement and could cause a vacancy on the Roster or affect minimum staffing levels. | |
Overlap Threshold | The maximum amount of time in minutes two shifts can overlap when adding a Cover Work Code. |
Overlap Work Code | A list of applicable work codes to Add when an overlapping time-period exists during the specified threshold. |
Trade Mode | Trade mode enables when a Cover code is selected,
and used to define the shift trade mode. Choices are:
Application Behavior: If a work code configuration conflict exists in a two-way trade then the setting of the initiating work code will persist. Additionally, adding multiple work code records is not allowed for two-way trades; for example, a person selects two days and tries to add two exchange off work codes in one transaction; doing so displays system static issue: Adding multiple records not allowed for two-way trades.1 Note:
When using Edit or Edit Without Rules on a two-way trade record only the times, note, and detail code can be modified, other two-way trade codes if multiple exist are not available for selection in the work code menu of a non-working code. |
Trade Period Restrictions | The value of this will impose a time limit
on the trade. When a user’s input fails the Trade Period Restrictions criteria
the application displays the static issue: Two-way trade period
requirement not met. Choices are:
|
Pay Information | Enables when Use Pay Information is
selected in Trade Period Restrictions. Used to restrict the
user initiating the trade to pay back the trade within the same
pay period as defined by the Pay Information attached to the work
code. Important: The application verifies the period of the Pay Information attached to the initiating work code - not the pay information attached to the person or persons. For example, suppose Ron has pay information 1, and Lu has pay information 2, the shift trade off work code has pay information 3. Ron trades with Lu, the application will use pay information 3 to determine whether period requirements are met. |
FLSA Period | Enables when selecting a pay group with FLSA settings in the Pay Information menu. Used to restrict the user initiating the trade to pay back the trade within the same FLSA period. |
From | Enables when selecting Dynamic Dates Limit in Trade
Period Restriction. Used to indicate the start date of the payback
period using Dynamic Dates. Examples:
|
Through | Enables when selecting Dynamic Dates Limit in Trade Period Restriction. Used to indicate the dynamic end date of the payback period using Dynamic Dates. See examples in From field description above. |
Limit Total Number of Days | Enables when selecting Total number of days in Trade Period Restriction. Used to indicate the payback period by days. For example, the user initiating the trade must payback within 90 days. Max limit 999 (3 positive digits). |